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Syndication

In this episode Alan Pelz-Sharpe explains why he thinks advanced analytics tools will come into mainstream business document management and collaboration systems over the next few years.  He discusses the different things that large organisations use advanced analytics for (automatic classification; checking communications for suspicious activites and/or for compliance breaches). Alan and James adebate the question as to whether or not advanced analytics could have records management uses.

James Lappin asks Alan whether it would be  feasible to:

- equip an information governance tool with records management rules such as retention rules and a records classifications

- get the information governance tool to apply those records management rules to content held in the many different applications used within an organisation.

Alan said that it was perfectly possible, but the key limiting factor was the scope of each application's ApplicationProgramme Interface (API).

  • If the application's API  includes provision for an external tool to perform records management tasks (for example the application of records retention rules)  then yes you could manage records in that application from outside).  
  • But if the application's API includes no provision for records management taks then your information governance tool will not be able to manage records held within it

The most important standard for APIs is the Content Management Interoperability Services (CMIS).  At the time of writing CMIS supports basic document management taks but not records management tasks

This episode was recorded in London on 15 February 2013.

Alan Pelz-Sharpe is Research director for content management and collaboration at Fahrenheit 451.  James Lappin blogs at www.thinkingrecords.co.uk

Direct download: ECM_Talk_016.mp3
Category:general -- posted at: 7:19pm UTC